Direct Mail Specifications

SharpDots accepts the following formats for mail lists:

Microsoft Excel (.xls, .xlsx)
Comma Delimited Text File (.csv)

Mailing Services require the submission of a mailing list along with your artwork. Please submit your list of which will be a single worksheet in .xls, .xlsx, or .csv format with the artwork in a zipped file. You can download a pre-formatted spreadsheet template here. Your order will be placed into production as soon as both artwork and mail list have been submitted.

Please reference these samples for acceptable
formatting of mail lists:

Acceptable:	(First Name)	(Last Name)	(Address 1)	(Address 2)	(City)	(State)	(Zip)
Acceptable:	(Full Name)	(Address 1)	(Address 2)	(City)	(State)	(Zip)

 

Unacceptable:	(Name)	(Address 1)	(Address2)	(Address 3)	(City)	(State)	(Zip)
Unacceptable:	(First Name)	(Last Name)	(Address)	(City, State, Zip)
Unacceptable:	(First Name)	(Last Name)	(Address, City, State, Zip)

 

**Salutation (Dr, Mr, Mrs) can be added prior to First Name field.

**All entries must be one tab of one worksheet/one file, no more. Anything submitted as more than one file/one tab will incur delays and other charges for data processing.

**Mailing projects require a proof

US Postal Service Requirements for Mailing

If you are using our mailing service, USPS requires that certain areas of the address side of the postcard be left blank for addressing, postage, and bar coding. This includes text, color and any photos/images. The dimensions and exclusions vary based on the mailer size, so please adhere to the exclusion areas defined in the layouts below.

Postcard Design Specifications

Please do not place artwork or text in the gray areas

4×6 Postcards

Postage/Indicia: 1″ x 1″ anchored from top right trim corner
Bar Coding: 4.25″ x .0625″ from bottom right
Addressing: 3.5″ x 2.25″ from top right of Bar Code

5×7 Postcards

Postage/Indicia: 1″ x 1″ anchored from the top
Addressing and Bar Coding: 4.25″ x 2.25″ from bottom right

 

5.5×8.5 Postcards

Postage/Indicia: 1″ x 1″ anchored from the top
Addressing and Bar Coding : 4.25″ x 2.25″ from bottom right

6×11 Postcards

Postage/Indicia: 1″ x 1″ anchored from the top
Addressing: 4.25″ x 2.25″ from bottom right

#10 Envelopes

Postage/Indicia: 1″ x 1″ anchored from the top
Addressing: 4.25″ x 2.25″ from bottom right

3.66×8.5 Brochures

Postage/Indicia: 1″ x 1″ anchored from the top
Addressing and Bar Coding: 4.25″ x 2.25″ from bottom right
Tabbing: Folded edge must be parallel to longest dimension. Folded edge must be at bottom of mail piece, tab on top edge of mail piece

8.5×11 Catalogs

Postage/Indicia:1″ x 1″ anchored from the top
Addressing and Bar Coding: 4.25″ x 2.25″ from center line (5.5″)
Tabbing: 2 Tabs on open edge of mail piece 1″ from top/bottom edges